8 Best Free Email Providers for Small Business (2024)

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In the business world, email is indispensable. Although you may not rely solely on email for internal communications, it serves as your principal channel of contact with clients. Email is the most effective method for managing order status updates, back-stock notices, shipment updates, and other similar notifications.

You can use email as a powerful marketing tool. Despite the rise of other communication channels like texting, social media, and live chat for e-commerce, email marketing is still vital.

Marketing newsletters have been around for a long time and are an effective tool to get new clients to your online store and keep your existing ones coming back for more.

You may or may not already have an email solution integrated into your business software. Startup owners have a unique challenge when trying to launch their web marketing: a lack of funds.

Even if your company can’t yet afford to subscribe to the best software packages and tools, many excellent best free email providers are available.

There’s no reason to feel bad about using a free email service for small businesses, and you might even be happy with it long after your finances allow for a paid one.

List of Best Free Email Providers for Small Business

Nowadays, it’s easier and more affordable than ever to get a custom domain name email address like “name” @your-custom-domain.com.

Numerous services offer this capability, but the best corporate email providers offer competitive pricing alongside high-quality features like video conferencing, productivity and collaboration tools, and free domain names.

1. Gmail

Priced at $5/month, $10/month, and $25/month, respectively, G Suite’s three tiers cover the needs of businesses of all sizes. Added space, customer service, and software options are available depending on your subscription level.

Google Mail, or Gmail, is the company’s free email service. It can be accessed online and with additional software. It is compatible with both Apple and Google mobile operating systems. You can send attachments up to 25 MB in size. Additionally, Google Drive allows for the transfer of files larger than 25 MB.

2. Outlook

Though many individuals have used Microsoft Outlook, the email client included in Microsoft Office; they may be unfamiliar with Outlook.com, which offers a full-fledged email service.

Microsoft renamed the popular email service Hotmail (now known as Outlook.com) after its early days on the web. After an extensive makeover by Microsoft, it is now widely considered one of the best email services available, with numerous tools that may help you manage your company.

When you sign up for an Outlook.com account, you’ll get 15 GB of storage space, a streamlined interface, and compatibility with a wide range of popular apps. Integrate the tools you use most into your inbox by linking to services like Skype and social media. In addition to its email capabilities, Outlook.com also serves as a calendar, a search engine, a folder manager, a threaded chat system, and more.

3. Zoho Mail

Professionals requiring advanced capabilities like advanced search and a detailed labeling system would find Zoho Mail a useful service.

You get 5 GB of storage space with the free version of Zoho Mail, and you can pay to increase that. In addition to being compatible with Google Docs, Zoho also features an integrated instant chat called Zoho Chat, and it has a number of its own apps that you can use as well.

When it comes to keeping your business organized, Zoho may be a huge assistance. Organizational tools like folders, labels, and search filters are invaluable when managing many messages and contacts. Email threads make it simple to read through multiple replies.

Email templates can be saved, and out-of-office autoresponders can be created. If you need more features or want to use your own domain for your company’s email, you can switch to a premium business hosting package.

4. Titan Email

WordPress.com, Hostinger, and Name.com are just a few of the top web presence providers that offer Titan. It has a generous 50 GB of storage space built in.

By providing email at the company domain, a shared calendar, and large amounts of storage space, Titan’s business email suite is a great tool for expanding companies. With a score of 4.8, it is G2’s highest-rated email product and one of the best email platforms for businesses.

5. Constant Contact

However, for an additional $45 a month, you can upgrade to the “Plus” plan, which includes everything in the “Core” plan plus some more advanced options. There is also a free trial period of sixty days.

If you want to use email marketing to grow your business, you should sign up with Constant Contact. This platform boasts a drag-and-drop interface and hundreds of pre-designed email marketing templates, making it a breeze for users to develop, send, and organize their own email marketing campaigns.

For automation and granularity, the platform scores high marks as well. Automatic contact list segmentation is provided by Constant Contact based on several criteria. By categorizing each user, the platform may send an email to the person most likely to be interested in the subject line.

6. Yandex Mail

Aside from being a Russian search engine, Yandex also serves as an email hosting service. It’s ideal for anyone looking to create their own email hosting server under their own domain.

It’s not just quick and adaptable but also less expensive than competing services. You can upgrade to a premium account if you’re willing to spend just $3.14 a month. Organizational signups are eligible for 1,000 free accounts, whereas individual websites are limited to three.

Yandex’s email service provides free, unlimited space for all users. Moreover, Yandex Mail and Yandex integration is possible. Along with the features above, you will also have access to a wiki, calendar, forms, instant messenger, and cloud storage space to work on projects together.

Yandex gives its users 10 GB of free cloud storage space each year. It offers two-factor authentication (2FA) for improved login security and migration and anti-virus and anti-spam technology to keep your inbox safe.

7. HubSpot

HubSpot provides email marketing tools for producing and improving promotional emails. An intuitive drag-and-drop editor makes it simple to change the structure, incorporate CTAs, and insert visuals.

With the use of statistics and A/B tests, your email marketing efforts will be maximized. You can find out which subject lines get the most open, thanks to tools like A/B testing.

Each of its Marketing Hub plans comes in three tiers, with the entry-level “Starter” plan costing $40 per month, the “Professional” plan costing $800 per month, and the “Enterprise” plan costing $3,200 per month. There are other no-cost advertising resources available.

8. AOL Mail

As one of the earliest ISPs (Internet Service Providers), AOL (America Online) helped pave the way for the modern internet. If you’re looking for a free, large email account, AOL Mail is a great option nowadays.

AOL Mail offers limitless storage, top-notch security, and superior spam filters all at no extra cost. It also has a calendar, contact, and social media interfaces.

While AOL Mail is simple, it lacks advanced features like message threading and labels. It’s a good option if you don’t require those functions.


We have reached the final paragraph of this article. So there you have it, all you need to know about the best email services for small and medium-sized enterprises. In today’s online marketplace, email marketing is essential.

Now is a great time to sign up for an email hosting service if you expand your company. With the right email hosting provider, you can expand your business, provide better customer service, and reach a wider audience.