10 Best Resource Management Tools To Use (2023)

Without the proper resources, resource management is a difficult problem to solve. Without full insight into available resources, it will be impossible to meet demand and fulfill commitments, no matter how meticulously you plan activities and projects. Traditionally, project managers have relied on spreadsheets to help them see the big picture regarding their available resources.

Nonetheless, a color-coded spreadsheet quickly becomes a fiddly nightmare regardless of the approach taken. Aside from the fact that it doesn’t provide straightforward answers to questions like “How is everyone’s workload today?” it’s also time-consuming, tough to maintain, and prone to errors. Who is free right now? When is the best moment to bring on board new employees?

Well, you’ve come to the right place if you’re searching for such details and are serious about getting started with resource management correctly.  We’ve compiled a list of the best Resource Management Tools, each with its unique twist that will allow you to retain your cool while overseeing a massive pool of resources.

Best Resource Management Tools

It is entirely up to you and your business processes to decide how you will track and organize your various resources and projects. So, let’s check out some of the best resource management tools to ensure your projects have enough people and stay within budget.

1. Kantata 

Kantata is a versatile application that integrates the processes of planning, carrying out, accounting for, and analyzing projects. Modules include project management, accounting, resource management, business intelligence, and team collaboration for service organizations.

It has an excellent documentation system, real-time time and expense tracking features, and dashboards to monitor key metrics. When it comes to RM functionality, Kantata has no flaws.

Utilization and margins can be tracked in real-time at the project and task levels with the help of the resource management module. Resource planning, capacity management, skills management, scenario planning, and role-based planning are all important aspects.

2. Hive

Hive is one of the only tools designed with input from actual customers. It saves the day by offering sophisticated project management tools, including outstanding resource management capabilities.

This comprehensive, user-friendly, all-in-one application for managing project resources includes time tracking and resource planning features. Planning, assigning, and visualizing resources is possible in more than six distinct views, including Gantt, calendar, kanban, portfolio, table, and label.

Need a complete picture of your monthly finances? Check out the schedule by clicking the Calendar tab. Want an accurate timeframe for your writer to finish their next ebook? Verify the logs of your timekeeping system.

3. Teamdeck

You have found the right area to get an overarching perspective on the group’s members and ongoing initiatives. You’ve found the right site if you hope to find a replacement for Excel and other spreadsheet programs.

Apprehension, an IT software development business that collaborates with organizations like Uber, Netflix, Heineken, and Spotify, is the parent company of Teamdeck.io.

You can examine your available resources, view their schedules, make reservations, and keep tabs on their timesheets in one convenient calendar view. Functionality plenty for dragging and dropping objects.

4. Forecast 

The forecast is an all-inclusive platform that helps you plan, allocate, schedule, and monitor resources from creating a quote until you send an invoice. Workload management, time tracking.

A budget tab is just some project management features that makes this a great alternative to standalone programs for firms providing professional services. Long-term and short-term resource planning are both catered to by the design of Forecast.

You may schedule team members’ time off, see how much time they have left in their current work schedule, and see how much time they will have available in the future by looking at their utilization rates and vacation schedules.

5. Saviom

To put it in human terms, I’d say that Saviom is like the older, more seasoned relative that always wears a suit to family barbecues because they work in the corporate world. Saviom was designed specifically for large corporations as a real tool for managing their resources using data.

Accessible from multiple angles, including a Gant chart that provides a quick overview of resource consumption and a calendar that lets everyone in the company know who is working on what.

Savioms’s features make it easy to see where your company is falling short on resources, so you can realign your priorities accordingly. Saviom can also identify program-wide skill sets and assist in deploying the most appropriate assets for the task.

6. Monday

Monday is an adaptable tool for team collaboration that provides an overview of all active projects, available resources, and expected completion dates. Thanks to its intuitive layout, teams can quickly begin setting goals, delegating responsibilities, and monitoring progress on any project.

The flexible data visualization options provided by monday.com allow team members to work in the way that most suits them. The workload view makes it obvious who can and cannot take on additional responsibilities.

Regardless of your location, you’ll have access to information on your team’s productivity. You may use that information to make changes to deadlines or ownership. The mobile app for Monday provides you with the freedom and capability to manage your team from anywhere.

7. Harvest 

Harvest provides you and your team with several tools to keep track of time, including an iOS app, an Android app, a desktop time tracker, and extensions for Chrome and Safari.

Connecting Harvest with its brother app, Forecast, allows managers to see everyone’s schedules and tasks in one convenient area. The combined information from the two programs allows you to fine-tune your planning and forecasting.

Managers can use the data gathered from employees’ timesheets to analyze trends in productivity, overtime costs, and billable hours, as well as to monitor the status of ongoing projects. When using Harvest, professionals can easily generate and send customized bills to clients based on logged work hours.

8. Runn 

Runn is a state-of-the-art application that comprehensively monitors your staff, allowing for more efficient resource management. Though it’s still quite new, this product looks professional and offers useful customization options for better resource management.

Each team member’s earnings, capacity, and utilization rate may be drilled down. The proportion of assigned time that is billable or non-billable can be viewed in daily, weekly, or monthly views.

Filtering the planner to show only the people in a given role or team. A specified tag makes it easy to discover the correct resources in Runn. Planning resources is substantially simplified when working hours, vacation days, and sick days can all be shown in one place.

9. Smartsheet

Smartsheet’s Resource Management is a cutting-edge tool for managing projects and resources. It enables teams to make data-driven decisions in real time regarding project planning, team capacity, budget forecasts, team utilization, and staffing requirements.

Many criteria can be used to select team members for a given project. All thanks to the tool’s innovative project and resource-matching capability.

Smartsheet’s resource management software includes timesheets, time tracking on the go, and expenditure reports. Users can generate estimates for resource utilization, actual vs.

10. ProofHub 

ProofHub is a reliable resource management system with a set of powerful features that help enterprises and teams of any size and in any industry make the most of their resources from a single platform.

The time tracking feature helps teams be more aware of how they use their time. The built-in task management system ensures that people get the right jobs.

The Project Scheduling Calendar allows you to centrally plan and track all your events, tasks, and milestones. Other helpful views include the Gantt chart, the Kanban board, and the Table view.